Senior Executive Assistant — Healthcare Practices & Clinics (Physicians, Clinic

Senior Executive Assistant — Healthcare Practices & Clinics (Physicians, Clinic Owners) Location: Latin America (Colombia preferred) Type: Full-Time, Remote Salary: $1,000 – $4,000 USD / month (based on experience & scope) Reports To: Founder / Clinic Owner / Managing Physician / Practice Manager About the Role We are building a private talent network of elite Executive Assistants who support founders, clinic owners, and medical practice leaders across the U.S. These are not entry-level VA roles . We work exclusively with senior-level Executive Assistants who have experience supporting: Private practice owners Clinic directors Managing physicians Healthcare founders scaling multi-site practices You will act as a true right-hand partner — protecting leadership time, managing patient- and clinic-facing operations, and serving as a trusted proxy when needed. Many of our placements grow into Operations Manager or Chief of Staff roles in larger practices. What You’ll Be Doing Depending on the client and level, responsibilities may include: Executive Support & Gatekeeping Full ownership of inbox and calendar Priority filtering and decision routing Handling communication on behalf of the owner/physician Managing confidential and patient-adjacent information Clinic Operations Support Coordinating front-desk, nursing, and admin teams Overseeing appointment flows, scheduling blocks, and follow-ups Managing vendor relationships (lab services, medical suppliers) Supporting multi-site logistics, credentialing timelines, and provider onboarding Managing patient or stakeholder communication (where appropriate) Administrative & Financial Coordination Light billing coordination or liaison with billing teams (QuickBooks, practice management systems) Invoice tracking and vendor payment follow-ups Document management (patient-facing documents, provider contracts, agreements) Preparing leadership summaries and operational reports Execution & Systems Turning messy requests into completed deliverables Tracking action items, owners, and deadlines Improving workflows and creating SOPs for recurring clinical admin processes Proactively identifying bottlenecks before they become problems Who We’re Looking For Required Minimum 5+ years supporting founders, clinic owners, physicians, or healthcare executives Direct experience in healthcare, clinics, medical practices, or allied health operations Fluent English with a near-native accent Exceptional written communication Strong discretion and judgment (HIPAA-awareness is a plus) Comfortable protecting executive time and saying “no” when appropriate Preferred Experience supporting multiple providers or multi-site practices Familiarity with practice management / EHR-adjacent tools (scheduling, billing portals) Experience working with U.S.-based providers or health systems Exposure to scaling clinical operations Why Join Our Network We do not place every assistant — quality over volume Once accepted, you’ll be matched with vetted, high-level clients Long-term roles, not task-based gigs Competitive compensation aligned with senior responsibility Opportunity to grow into Practice Operations Lead or Chief of Staff roles Salary: $1,000 – $4,000 / month Originally posted on Himalayas