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HR & Office Specialist

Jobs bei ic! berlin GmbH

Personio
Location
Berlin, Not specified
Type
permanent
Salary
Salary not specified
Posted
6 Aug 2026
Your mission As an HR & Office Specialist, you are responsible for ensuring a smooth day-to-day office operation while supporting the HR team with administrative people processes. You help create a professional and welcoming employee experience. HR Administration Prepare employment contracts, amendments, references and HR letters Support recruitment activities including job postings, interview scheduling and candidate communication Coordinate onboarding and offboarding Maintain employee records and Personio Support payroll preparation Handle HR certificates and administrative documentation Monitor HR deadlines Act as first point of contact for administrative HR queries Support HR projects and continuous process improvements Office Management Ensure smooth day-to-day office operations in Berlin Maintain office facilities and shared areas Monitor kitchen areas and manage office supplies Prepare meeting rooms and coordinate refreshments Organise catering for meetings and events Plan and coordinate company events such as the Summer Party and Christmas Party Welcome visitors and coordinate external service providers Manage incoming and outgoing mail Order and manage office supplies and
Your mission As an HR & Office Specialist, you are responsible for ensuring a smooth day-to-day office operation while supporting the HR team with administrative people processes. You help create a professional and welcoming employee experience. HR Administration Prepare employment contracts, amendments, references and HR letters Support recruitment activities including job postings, interview scheduling and candidate communication Coordinate onboarding and offboarding Maintain employee records and Personio Support payroll preparation Handle HR certificates and administrative documentation Monitor HR deadlines Act as first point of contact for administrative HR queries Support HR projects and continuous process improvements Office Management Ensure smooth day-to-day office operations in Berlin Maintain office facilities and shared areas Monitor kitchen areas and manage office supplies Prepare meeting rooms and coordinate refreshments Organise catering for meetings and events Plan and coordinate company events such as the Summer Party and Christmas Party Welcome visitors and coordinate external service providers Manage incoming and outgoing mail Order and manage office supplies and equipment Support company fleet administration Coordinate external vendors Maintain a professional, clean and welcoming office environment Your profile Commercial qualification or equivalent Experience in Office Management and/or HR Very Strong MS Office skills Experience with Personio is an advantage Fluent German and good English Well organised, proactive and service-oriented Questions? The compensation package will reflect the candidate’s experience, qualifications, and specific competencies. The minimum Gross Annual Salary for this role is € 50,000. Should the selected candidate demonstrate a professional background, technical expertise, or soft skills that differ from those originally envisaged for the position, the Company reserves the right to offer a compensation package different from the amount indicated in this job advertisement, in compliance with the transparency requirements set forth by the EU Pay Transparency Directive. Any differences in compensation within the same employee category are determined on the basis of objective, transparent, and non-discriminatory criteria, in line with the Company’s internal policies and applicable legislation.