HR & Immigration Transaction Assistant

Assala Gabon is a dynamic Oil and Gas Exploration and Production company committed to the sustainable development of its assets. We value a collaborative approach, promote diversity, and prioritize safety and integrity in all our operations. As an HR Operations and Immigration Assistant, you will play a vital role in ensuring the efficient delivery of HR services and employee support across the organisation. Working closely with employees, managers, and external stakeholders, you will provide high-quality administrative support across a broad range of HR operations, maintain accurate employee records, and assist with immigration, benefits, and employee welfare processes. The role requires excellent organisational skills, attention to detail, and a commitment to delivering a positive employee experience. Respond to employee queries and requests, providing accurate, timely, and professional support. Maintain the accuracy, integrity, and confidentiality of employee data across HR information systems and personnel records. Provide administrative support across various HR processes, including employee benefits, company policies, school assistance, employee loans, and HR documentation. Support onboarding activities by preparing new starter documentation, sharing onboarding packs, and explaining company policies and procedures. Coordinate the transportation and shipment of employees’ personal effects where required. Assist with immigration and work authorisation processes, ensuring compliance with applicable regulations and company requirements. Process loan insurance requests and maintain associated records. Support employees with external loan applications and related administrative requirements. Ensure personnel medical records are accurately maintained and kept up to date in accordance with company procedures and data protection requirements. Coordinate the distribution and transportation of internal mail and documentation across company locations. Assist in the planning and coordination of employee engagement initiatives and corporate events Support HR projects, initiatives, and continuous improvement activities as required. Undertake additional HR and administrative duties as assigned to support the effective operation of the HR function. Requirements Diploma in Administrative/HR Management with minimum 2 Years’ experience in a similar role Good communication skills to be used in the interactions with both managers and employees. Promote Assala Gabon values, behaviours and leadership qualities through open and honest discussion. Operate responsibly and safely. Good interpersonal skills Good organizational and time-management skills Ability to accompany change in the company. Pragmatism to be able to act and intervene concretely. Be a competent PC / desktop / network user. MS Office Products. Bi-lingual – French and English. Written and spoken. Well-developed interpersonal and communicating skills are essential. Knowledge of labor legislation Diploma or equivalent qualification in Human Resources, Business Administration, or a related field. Minimum of 2 years' experience in an HR, personnel administration, or similar support role. Strong verbal and written communication skills, with the ability to interact professionally with employees, managers, and external stakeholders. Excellent interpersonal skills and the ability to establish effective working relationships at all levels. Strong organisational and time-management skills, with the ability to manage competing priorities and meet deadlines. Demonstrated ability to support and adapt to organisational change in a positive and constructive manner. Practical and solution-oriented approach with the ability to address issues effectively and efficiently. Proficient in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook, with strong general IT skills. Fluent in both French and English, with excellent written and spoken communication abilities. Sound knowledge of labour legislation and HR administrative processes. Committed to operating responsibly, ethically, and safely in line with company policies and values. Ability to maintain confidentiality and handle sensitive employee information with discretion. Demonstrates the organisation's values, behaviours, and leadership principles through professionalism, integrity, and open communication.