E - Commerce Operations Coordinator for F&B Coconut Beverage Brand

Operations Coordinator About the Role We are a fast-moving food and beverage startup developing coconut-based beverages and nutrition products for global markets. Our first consumer brand is launching in Q4 2026, and we're looking for an Operations Coordinator to take day-to-day execution off the CEO's plate — keeping suppliers, purchasing, logistics, and projects moving to deadline. This role is ideal for someone who is highly organised, follows through without being chased, and is comfortable working in a lean, startup environment where things move fast. Work Structure & Requirements Location: Remote (Manila-based preferred, with occasional in-person meetings in Manila) Schedule: Part-time (with potential to move to full-time) - 20 hours per week Time Zone: PHT (Philippine Time) Compensation: $8 USD per hour Key Responsibilities 1. Supplier & Vendor Management Manage day-to-day communication with co-packers and ingredient suppliers Track samples, quotes, specifications, and compliance certificates (COAs, halal, food-safety) 2. Purchasing & Order Management Draft purchase orders for CEO sign-off and track orders through to delivery Match invoices to POs and maintain accurate purchasing records 3. Logistics Coordination Liaise with freight forwarders to coordinate freight, customs, and cold-chain delivery Ensure order details and documents are submitted on time; track shipments and flag delays early 4. Production Tracking Monitor production runs, lead times, and stock levels against the launch plan Keep relevant stakeholders informed of any issues or changes 5. Regulatory Admin Prepare and track paperwork for product registration and import permits (e.g. FDA Philippines) Maintain accurate records across supplier, order, and shipment trackers 6. CEO Support & Follow-Through Chase actions and deliverables from meetings Prepare a weekly status report for the CEO Keep projects moving and escalate blockers proactively Required Skills & Experience Operations/Supply Chain Experience: 3+ years in operations, supply chain, or purchasing — food & beverage or FMCG experience strongly preferred Import/Export Knowledge: Familiarity with import/export documentation and working with freight forwarders is essential Communication: Clear written and spoken English for supplier and stakeholder correspondence Tech: Confident with spreadsheets and Google Workspace Work Style: Highly organised, detail-oriented, and follows through without needing to be chased Remote Experience: Comfortable working independently in a remote setup Bonus Points FDA Philippines product registration experience Experience working with suppliers in Vietnam or ASEAN Cold-chain logistics experience Originally posted on Himalayas